2018 District Conference

Sandestin Golf and Beach Resort
Miramar Beach, Florida
April 26-29, 2018


With touches of technology, entertainment, innovation, and opportunities to sweat and serve, Rotacon 2018 is a district conference designed to engage Rotarians, their guests, and familes for a weekend full of inspirational stories, entertaining sessions, and educational breakouts. Enjoy time with your fellow club members and get to know 1,000 Rotarians and their guests from all over District 6900 in a relaxing and entertaining environment that is Sandestin Golf & Beach Resort.

If you've been to district conference before, you'll notice a few things different at Rotacon 2018. Opportunities to learn in breakout session format about compelling Rotary programs as well as engaging lifestyle learning sessions have been added. General sessions will be designed to take place within 90 minutes so that more time can be dedicated to enjoying time with fellow Rotarians, family, and friends. And perhaps the biggest difference will be that celebration of club achievements will take the form of an Oscars-style service award night in lieu of our traditional club achievement awards which are being moved out of the district conference program to a separate celebration later in the Rotary year.

If you've never been to a district conference, you'll find that Rotacon 2018 is designed with the average Rotarian and guest in mind.

Bring the family and enjoy an incredible, entertaining weekend in a beautiful setting!

REGISTRATION - NOW OPEN!

Conference Registration

  • Thursday Rotacon Geek Night and Low County Boil - $55 for Rotarians and Guests
  • Rotarian and Guest Conference Registration - $245 thru March 31, 2018; $275 after April 1st and onsite
  • Meals Only Registration (Non-Rotarian Only) - $145 thru March 31, 2018; $175 after April 1st and onsite
  • Age 7-17 - $50
  • Age 0-6 - Free
  • Rotaract/College Student/18-25 - $145
  • GRSP Student - $300 for room and conference meals (excluding Saturday night)
  • Official Rotacon 2018 T-shirt - $15 (Rotacon logo on front with sponsors on back and sleeve)
  • No conference refunds after April 1, 2018

Registration Prizes

You can't win if you're not in the game! Register for Rotacon 2018 by the dates below and you'll be eligible to win some cool prizes or gear shown for that date.

  • November 16th - Apple AirPods
  • December 14th - JBL Flip 4 Waterproof Bluetooth Speaker
  • January 18th - One free conference registration
  • January 31st - Beats Solo 3 Wireless Headphones
  • February 15th - $150 Sandestin Gift Card
  • February 28th - Apple HomePod
  • March 15th - 3 Nights in Grand Complex 2 Bedroom Unit
Have questions? Direct them to Ryan Clements, District Conference Chair, at ryan.clements@acicms.com.

schedule OVERVIEW

Thursday - Rotacon Geek Night (ticketed event) - wear your most obnoxoius Rotary gear and enjoy a low country boil with live music

Friday morning - Rotacon Adventure - spend time enjoying Sandestin's range of activities including Rotacon golf, tennis, and spa packages, and special activities for family and guests (details will be published by February 15, 2018)

Friday afternoon - Rotacon Education - learn about impactful Rotary initiatives such as Rotary Means Business, engaging young leaders, creative club formats, and developing partners at home and abroad.

Friday evening - Rotacon Inspiration - General Session #1

Saturday early morning - Rotacon Polio Walk and Rise Against Hunger Service Event

Saturday late morning - The Rotacon Talk (TED-style innovation topics) - General Session #2

Saturday afternoon - Rotacon Casual - ENJOY THE BEACH! Or if you'd like to stay in indoors, enjoy a lifestyle learning session on topics such as cooking, wood crafting, or a live painting session for all to view by the top portrait artist in the world, Ross Rossin!

Saturday evening - Rotacon Academy Service Awards - General Session #3 - celebrate an incredible year of service and Rotarian sweat in an Oscars-style awards presentation for Best Community Project and Best International Project in each of our club categories. Clubs can express their Hollywood personalities by selecting a favorite movie and asking all participants from their clubs to dress in the style of that movie. The program will wrap up by 7:30 p.m. to allow attendees time to enjoy dinner with their clubs, family, or friends.

Sunday morning - Rotacon Reflections - General Session #4

Stay in the OFFICIAL Rotacon 2018 and enjoy special rates on rooms in the Beachside, Bayside, Village, and Grand Complex buildings.

book your room online

Book Sandestin Lodging

AccommodationS and RateS (per night)

Beachside Studio* $ 243.00

Beachside 1 Bdrm* $ 265.00

Beachside 2 Bdrm* $ 340.00

Beachwalk 2 Bdrm $ 249.00

Bayside 3 Bdrm $ 312.00

Bayside at Sandestin-Guest Room $ 150.00

Village 2 Bdrm $ 286.00

Grand Complex Studio $ 180.00

Grand Complex 1 Bdrm $ 200.00

Grand Complex 2 Bdrm $ 286.00

Grand Complex 3 Bdrm $ 355.00

A deposit of one night’s room rate is required to secure rooms.

All room rates quoted DO NOT include 12% fees and 11% taxes.

All requests are subject to availability at time booking request is received.

Any other type of accommodation besides what is in your block will vary in cost depending on location.

Rooms are available to be reserved three days prior and three days post event on a space-available basis.


*A 3-night minimum is required for Westwinds, Beachside Towers and Luau accommodations.

* The above rates are available from Monday, April 23 – Monday April, 30, 2018

* The cut-off date for reservations is March 17, 2018, after which rooms will be sold on a space-available basis.


The Grand Complex consists of accommodations in the Grand Sandestin®, Lasata, Bahia, and Elation

IF ONE OF THE ABOVE ROOM TYPES ARE UNAVAILABLE ON-LINE, PLEASE CALL THE RESERVATIONS DEPARTMENT AT 800-320-8115 TO CHECK FOR AVAILABILITY. USE GROUP CODE: 23M98Y

Deposit is refundable in the event of individual room cancellation, provided notice is received by Sandestin® seven days prior to scheduled arrival date.

Hospitality Suites and Friendship Lounge

One of the most popular aspects of district conference is the Hospitality Suite. A true Rotary tradition, much of the fellowship and magic of a district conference takes place in the Hospitality Suite where people gather to sample food and beverages in a friendly and festive environment.

Sandestin affords an ideal setup for Hospitality Suites where a block of rooms can be assembled all in one general location in the Grand Sandestin. For this year, we currently have nine rooms reserved on the third floor of the Grand Sandestin for club Hospitality Suite use. Clubs that would like to reserve a suite should indicate their interest to Hospitality Suite Co-chairs, Elwyn Gaissert (egaissert2@comcast.net) or Jeanette Jezerinac-Prince (jeannette@mettest.net) by October 31st to help the Conference Committee with planning and coordination. Clubs may host a suite alone or even share a suite with other clubs. Either way, the total number of paid registrations by Thursday, March 15th, will be used to determine Hospitality Suite assignments.

Clubs can expect to pay $200/night for one-bedroom units or $286/night for two-bedroom units, plus fees and taxes. After room assignments are made in March, a Hospitality Suite Protocol will be issued for club review and distribution.

And here’s the twist… This year a new district-wide Hospitality Suite will be introduced called the Friendship Lounge. Located in the same area with club Hospitality Suites, the Friendship Lounge will be a place for all conference attendees, especially those that don’t have a Hospitality Suite home, to gather and celebrate. Clubs that would like to participate in hosting the Friendship Lounge will have the option do so for as little as $250. If your club in interested in learning more, visit the Sponsorship tab and contact Friendship Lounge Chair, Kay Williamson kay_williamson@bellsouth.net.

House of Friendship 2.0

The House of Friendship is a well-known part of district conference because it highlights the magnificent work performed by clubs over the Rotary year. At Rotacon 2018, clubs will not be asked to develop scrapbooks as part of any judging or awards process, but clubs who are excited to share their club’s good work will have two ways of doing so:

  • Clubs are encouraged to submit a short video (3 minutes max) which will be played on a district-provided display in the Azalea Foyer (main registration area). Videos may be uploaded using this link -->>http://bit.ly/RotaconYearSummaryVideos
  • Clubs who are motivated to show their accomplishments in a traditional display may request a 6-foot display table with 8’ back drape and 3’ side drape. Send your request to Ryan Clements at ryan.clements@acicms.com.

In either case, the displays will be provided in the Magnolia Foyer (subject to availability of space) so that conference attendees may view them in their normal course of travel.

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support rotacon 2018 and be part of Making a difference in district 6900

Supporting Rotacon 2018 as a sponsor is a great way to help make district conference as successful and unique as possible. Sponsorship levels are available for a wide range of budgets. Join Rotacon 2018 as a sponsor and your name, club, or company will be recognized in a variety of ways including on the official event t-shirt (sample image shown at the bottom of the page) and as listed below.


Sponsorship Payment

Level Amount Recognition

Rotacon Conference Supporters

Rotacon Presenting Sponsor $7,500 (only 1) Full page ad inside front cover of program booklet, logo will go on sleeve of event t-shirt, recognized during general sessions, and recognition will be given on district website, Facebook page, and conference signage display
Rotacon Gold $5,000 (only 2) ½ page ad rear cover of program booklet, logo will go on back of event t-shirt, recognized during general sessions, and recognition will be given on district website, Facebook page, and conference signage display
Rotacon Silver $2,500 (only 3) ½ page ad inside rear cover of program booklet, logo will go on back of event t-shirt, recognized during general sessions, and recognition will be given on district website, Facebook page, and conference signage display

Rotacon Session Sponsors

All Rotacon Session Sponsors will be listed in the sponsor section of the program booklet, logo will go on back of event t-shirt, and recognition will be given on district website, Facebook page, and conference signage display

Thursday Geek Night $500
Friday Rotary Learning Sessions $500
Friday DG Bowtie Reception $500
Friday Rotacon Inspiration - General Session #1 $1,000
Saturday Polio Walk $500
Saturday Rise Against Hunger Service Event $500
Saturday Rotacon Innovation - General Session #2 $1,000
Saturday Lifestyle Educational Sessions $500
Saturday Evening DGE Reception $500
Saturday Rotacon Academy Service Awards and Hollywood Theme Night - General Session #3 $1,000

Other Rotacon Sponsorships

All Other Rotacon Sponsorships will be listed in the sponsor section of the program booklet, logo will go on back of event t-shirt, and recognition will be given on district website, Facebook page, and conference signage display

Friendship Lounge Overall Sponsor $1,000
Friendship Lounge Shift Sponsor $250Join in the Friendship Lounge fun by sponsoring a shift and providing two volunteers from your club that will serve as Friendship Lounge Ambassadors. Shifts will be: Thursday evening, Friday morning, Friday evening, Saturday morning, and Saturday evening. Contact Friendship Lounge Chair Kay Williamson at kay_williamson@bellsouth.net for more details.
Social Media Sponsor $500 Will support use of a social media aggregating tool for use during the conference
Official Rotacon T-shirt Sponsor (SEE SAMPLE AT BOTTOM OF PAGE) $1,500 Sponsor logo will go on the t-shirt sleeve
Speaker Gift Sponsor $500
Rotacon Attendee Gift Bag Sponsor $500
Rotacon Program Booklet Sponsor $500

Enjoy special golf, tennis, and spa packages as well as other adventures in the surrounding area. Details to be published by February 15, 2018.

At this year’s District Conference, the Saturday evening general session - the Rotacon Academy Service Awards - will be solely focused on recognizing our clubs’ outstanding community and international service projects in an Oscars-style format. The goal is to celebrate Rotary and the good Rotarians do in the world – to celebrate ROTARY: MAKING A DIFFERENCE. And to make it fun, each club is asked to choose a favorite movie and have club members dress up in the style of the move.

Each club will have the opportunity to submit one community and one international project for consideration. If projects are shared between clubs, then the lead club will prepare the submission. Now is the time to capture all of the awesome projects you do throughout the year in pictures and videos!

Project submissions will be due by March 15, 2018 through the District website, and should be described in 250 words or less but may be accompanied by photos and video. After an initial round of judging by Assistant Governors to determine nominees in both community and international categories, all Rotarians throughout the District will have the opportunity to vote for their favorite project – because of its impact, uniqueness, scope, innovativeness, the needs it met or because it was so memorable – between April 1 and April 21 through the District website. And then, at District Conference on the evening of Saturday, April 28th, each nominee will be highlighted and your favorite projects will be announced. So let the projects begin and best wishes for great success on everything you do, great or small, that makes this world a better place - that makes a difference!

Specific details on award categories and voting guidelines will be issued directly to clubs soon. Please email District Conference Awards Chair, Rene Lanier, with any questions at rlanier111@gmail.com. We’re excited for the dramatic changes in our awards structure this year and hope all clubs will take the opportunity to highlight how Rotary is making a difference in our communities and around the world!

Collaborate and share a song on the Rotacon 2018 playlist on Spotify.

http://bit.ly/RotaconSpotify

Facebook

Follow the event at -->> http://bit.ly/FBRotaconevent

Hashtags

Tag posts on social media with #Rotacon2018 and #18Rotary6900. Social media from throughout the year will be aggregated and displayed throughout the conference.

Coming Soon!